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Organization of the University
http://cwis.colgate.edu/fachandbook/indexi.html
B. Administrative Offices
The Board of Trustees, a self-perpetuating body, has final responsibility
for the conduct of the University. Article II of the Bylaws of the
Board of Trustees (1997), which describes the "Mission of the
Board,"
states that the Board "has the power to manage the business and
undertakings of the University and to carry out any other functions permitted
by the charter or these Bylaws except insofar as such powers may be limited
by law." These powers, according to Article II, include, but are
not limited to, the following:
1. To appoint or remove the President and the officers of the Board
of Trustees and approve the appointment of the Provost of the University
in accordance with these Bylaws;
2. To approve the awarding of degrees in course upon recommendation
of appropriate officials of the University;
3. To authorize the awarding of honorary degrees in accordance with
appropriate procedures and processes;
4. To approve the appointment, promotion, and awarding of tenure to
members of the faculty;
5. To establish and review the basic educational programs
and policies of the University;
6. To establish annually the budget of the University upon presentation
by the President of the University and recommendation of the Budget
Committee of the Board;
7. To authorize the purchase or sale of land, buildings, or other major
assets of the University;
8. To authorize construction and major renovation of buildings for
the use of the University or demolition of same where appropriate;
9. To institute, promote, and support major fundraising efforts of
the University;
10. To authorize changes in student charges to include tuition, room,
board, and special fees;
11. To authorize appropriate officials or agents of the University
to accept gifts on behalf of the University;
12. To authorize the incurring of debts by the University and the pledging
of necessary security for those debts.
The Board elects its Chair and Vice Chair from its membership. The Secretary
and Treasurer, who need not be Trustees, are elected by the Board and
attend all meetings. At least four regular meetings of the Board are
held each year, including one in the spring and one in the fall on campus
in Hamilton. The Executive Committee meets on call of its Chair. The
Chairman of the Board of Trustees and President of the University are
members ex officio of all Standing Committees of the Board. Questions
concerning the Board of Trustees should be directed to the Secretary
of the University.
The President of the University is appointed by the
Board of Trustees and is responsible to it for the conduct and well being
of the University. The President presides at Faculty meetings and at
meetings of the educational administrative staff, and has final responsibility
for the preparation and administration of the annual budget of the University.
Article VIII of the Bylaws of the Board of Trustees (1997) defines the
President's responsibilities as follows:
The President of the University shall be the head of all educational
departments of the University and shall have the general oversight and
direction of the University instruction and discipline. The President
shall be the official medium of communication between the Faculty and
the Board of Trustees and between the students and the Board of Trustees.
The President shall recommend to the Board all promotions and appointments
of the Faculty. The President shall take part in the instruction of the
classes, as the Trustees shall direct, or, in the absence of such direction,
as the President may think proper. The President shall sign all diplomas
and confer all degrees. The President shall be responsible for the discipline
of the University and for carrying out all measures officially agreed
upon by the Faculty concerning matters committed to the Faculty by the
Board, and for executing such measures concerning the internal administration
of the University as the Board of Trustees may direct. The President
may specifically delegate such responsibility, as a matter of routine
procedure, to other officers of administration or agencies created for
the purpose, subject to the approval of the Board of Trustees, but shall
be accountable therefore. The President may make temporary appointments
until the next meeting of Trustees in order to fill vacancies where approval
of the Board is necessary for permanent appointment.
The President shall make reports to the Board of Trustees at each regular
meeting of the Board, of the work and conditions of the University, and
shall present for the consideration of the Board such measures as are
deemed necessary or expedient for the welfare of the University.
In case of the vacancy in the Office of the President of the University
or of the absence of the President or of the President's inability to
serve, the Board may appoint an acting President of the University.
The positions of Dean of the Faculty and Provost are
held by a single individual who is the second ranking officer of the
University. When the President is away from the campus, the Provost will
act in his/her stead, and all administrative officers who normally report
directly to the President, will report to the Provost.
The Dean of the Faculty is the chief academic officer of the college
and has primary responsibility for faculty personnel, curriculum, and
supervision of instructional budgets. The Dean of the Faculty chairs
the Academic Affairs Board and, in the absence of the President, presides
at Faculty meetings.
The Dean of the College has primary responsibility
for most matters affecting students outside of the classroom. The dean
supervises the activities and programs of the following offices: University
Health Services, Career Services, Campus Safety, the ALANA Cultural Center,
Counseling and Psychological Services, Residential Life, Fraternities
and Sororities, Student Activities, and Judicial Affairs. The dean also
oversees the functions of the administrative advisers who provide information
to students about University policies and procedures, administer academic
rules and regulations (such as those governing academic standing), and
are the principal point of contact for students in dealing with the University
administration. Support for foreign students and related visa matters
are also handled by the Associate Dean of the College.
The Dean of Admission has responsibility for the admission
of first-year students, transfer and visiting/special students. Admission
decisions are made by the Dean and a staff of Associate and Assistant
Deans. The Dean works in cooperation with the Director of Student Aid
in awarding scholarships and other forms of financial assistance to entering
students. The Faculty/Student Committee on Admission and Financial Aid
meets with the Dean of Admission throughout the year to advise and assist
the admissions process.
The Financial Vice President and Treasurer
of the University leads the division responsible for the University's
financial planning and management including budgeting, institutional
research and planning, investments, capital project finance, accounting
and control, risk management and student financial aid. The Financial
Vice President and Treasurer serves as secretary of the Trustee Finance
Committee and Planning Committee of the Board of Trustees, and is an
ex officio member of the Trustee Budget Committee.
Reporting to the Financial Vice President and Treasurer are the Associate
Vice President & Controller, the Director of Budget, Institutional
Research and Planning, the Director of Financial and Investment Analysis,
and the Director of Student Aid.
The Vice President for University Relations has overall
administrative responsibility for the Alumni, Development and Communications
offices as well as the external relations programs of the University.
Reporting to the Vice President are the Director of Development, Director
of Communications, the Director of Alumni Affairs/Executive Secretary,
Alumni Corporation, The Director of Development Programs and the Director
of Corporate, Foundation and Government Relations.
The staff in the Office of Development is responsible for the Annual
Fund, Corporate, Foundation and Government Relations, Planned Giving,
Capital Support Programs, Special Events, Gift Stewardship, and the planning
and execution of comprehensive, multi-year campaigns. They are responsible
for organizing a wide variety of initiatives that cultivate and solicit
the support of the college's alumni, parents, and friends.
The Office of Corporate, Foundation and Government Relations is available
for consultation with any member of the faculty or administrator who
desires advice or assistance in preparation of proposals for special
grants. All fund-raising appeals and proposals by individual faculty
members, academic departments or program directors must be approved by
the Vice President for University Relations or a designee of that office,
and the Dean of the Faculty/Provost.
The staff in the Office of Communications is responsible for the University
Catalogue, The Colgate Scene, admissions publications and the dissemination
of news and information through publicity and publications.
The staff in the Office of Alumni Affairs is devoted to the advancement
of the general welfare of the University by organizing programs of service
to Colgate alumni including alumni club meetings, alumni-admissions programs,
the annual reunion, alumni travel and career networking opportunities.
The Director serves as Executive Secretary of the Alumni Corporation.
The Vice President for Administrative Services leads
the division, which is responsible for various administrative functions
of the university including planning, construction, and renovations of
facilities. Reporting to the Vice President is the Director of Physical
Plant, Director of Human Resources, Director of the Bookstore, Director
of Purchasing, Director of Printing and Mail Services. The Vice President
manages the telephone services, vending operations, food service and
land holdings.
The Director of Physical Plant is responsible for
custodial services, skilled trades, grounds crew, heating plant, central
stores, transportation and fleet maintenance. The Director of Human Resources
administers human resource programs for faculty and nonacademic personnel
including employment, compensation and benefits, employee and labor relations,
and training and development.
The Secretary of the Board of Trustees is a University
officer elected by the Board responsible for recording and certifying
its actions. The Secretary provides the Board with such services and
support as may be necessary for its effective functioning. As Assistant
to the President, this administrative officer manages the Office of the
President, oversees the University's legal affairs, and takes on such
additional responsibilities as may be assigned by the President.
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